Stage-screen artwork3840 × 1080 px · PNG
UploadSponsor Management Software for Exhibitions
Deliver every sponsor benefit without the spreadsheet.
Organise artwork, deliverables, deadlines, event information and approval requirements in one personalised Workspace.
Each sponsor sees a clear, itemised delivery plan for the package they purchased, including exactly what is included, what information or assets are required and what remains outstanding.
Any exhibiting or speaking responsibilities held by the same user can remain alongside the sponsorship work in the same account.
✓ Package-specific requirements
✓ Artwork and approval workflows
✓ Automated reminders
✓ Live delivery progress
One delivery planBenefits, assets and deadlines together
Package-specificOnly the relevant requirements appear
Approval-readyReview creative before accepting it
Promotion includedReady-to-use branded assets
Benefits made visible
Turn the sponsorship agreement into a clear delivery plan.
A signed agreement may include logos, advertisements, profile content, tickets, hospitality, speaking sessions, signage and sponsored items. The challenge begins when those benefits must be delivered by different people across different deadlines.
XpoBay turns each actionable benefit into the right page, form or checklist task, so the sponsor can see exactly what is included, what information is required and what must happen next.
- Logos and brand guidelines
- Advertisements and signage
- Tickets and hospitality lists
- Profiles and sponsored content
- Speaking-session requirements
- On-site activation details
Artwork and assets
Collect the right artwork, in the right format, by the right date.
Use forms to request logos, advertisements and creative files with the exact dimensions, formats and production notes alongside the upload field.
Where the organiser or production team needs to review a submission, an approval workflow can keep the sponsor informed and prevent the wrong asset from moving forward.
Explore Forms, Files & Checklists →One person, several relationships
Sponsorship rarely exists in isolation.
A sponsor may also exhibit, speak or manage several brands. XpoBay combines those responsibilities in one account and one overall checklist instead of forcing the user through separate portals.
Every task remains clearly labelled, so the combined experience is convenient without blurring the difference between sponsorship, stand and session requirements.
Explore Personalised Workspaces →Exact packages. Exact requirements.
Show every sponsor precisely what their package includes.
Organisers can configure each sponsorship package around the benefits actually sold: branding placements, advertisements, hospitality, passes, sponsored sessions, stand entitlements, digital exposure or any other agreed item.
XpoBay turns that package into a clear, printable schedule for the sponsor, then shows only the relevant pages, forms, files, checklist tasks and deadlines. There is no need to force every package into a small set of standard tiers or maintain a parallel spreadsheet.
Each benefit can request its own information or production assets, so the organiser collects exactly what is needed to deliver it: logos, artwork, profile copy, URLs, guest names, session details, contacts and more.
Sponsor promotion
One sponsor campaign. Every format ready to share.
Turn an approved event design into a complete set of personalised sponsor assets: landscape posts, square graphics, vertical stories, sponsored-session artwork, email signatures and display banners.
Each layout can use the sponsor's approved logo, package level, sponsored benefit, session details and event information while the organiser keeps every output unmistakably on brand.
Explore Promotional Tools →
Visible to the organiser
See which sponsor benefit still needs attention.
As sponsors submit artwork and complete their delivery plans, organiser teams can review progress from the Event Dashboard.
Filter by package, form, task or deadline to identify the requirements holding delivery back and send follow-up only where it is still needed.
Explore Reporting & Visibility →
A better sponsor journey
Every benefit, deliverable and deadline in the right place.
XpoBay gives sponsors a clear, branded route through everything required to deliver the partnership successfully.
Questions
Frequently asked questions
Clear answers about sponsor delivery, personalisation, artwork, reminders and the XpoBay Workspace.
Can organisers define different sponsorship packages?+
Yes. Each package can have its own itemised benefits, pages, forms, files, checklist tasks, deadlines and information requests. Sponsors can see and print a clear schedule of exactly what is included.
Can a sponsor also be an exhibitor or speaker?+
Yes. XpoBay can combine every relevant responsibility in one account and one personalised Workspace while keeping each role's tasks clearly labelled.
Can sponsor artwork require approval?+
Yes. Approval workflows can support review of submitted artwork, logos, advertisements and other sponsor information before it is accepted.
Can sponsors receive automated reminders?+
Yes. Automated reminders can target the sponsors whose selected forms or checklist tasks are still incomplete. Completed users leave the outstanding audience.
Can sponsors invite colleagues or agencies?+
Yes. Additional Users can receive their own login and controlled access to the information and tasks they are responsible for without sharing the parent account password.
Can sponsor information update the event website or show app?+
Yes. Selected approved sponsor information can be made available through a configured JSON or XML event feed. Once the event website or show app is configured to consume that feed, the content can update without the organiser re-keying it.
Can the sponsor Workspace use our event branding?+
Yes. The Workspace, forms, emails and promotional assets can use the event identity. White-labelled deployments can also include options such as a custom domain and branded email configuration.
For sponsors
Turn sponsor obligations into a clear, trackable experience.
See how XpoBay brings benefits, assets, deadlines, approvals, communication and promotion into one personalised Workspace.