- Venue
- Dubai World Trade Centre
- Next deadline
- 12 Aug
Multi-City Roadshow Management Software
One roadshow. Every city. Far less work for everyone.
Exhibitors use one Workspace whether they attend Dubai, London, New York, Berlin or several destinations. They complete shared work once and automatically receive the correct city information, actions and deadlines.
Organisers build one connected roadshow instead of duplicating portals, forms, emails and tracking for every stop. XpoBay applies the city logic and keeps the follow-up accurate for every participant.
✓ One account for every exhibitor
✓ Build the roadshow once
✓ Automatic deadlines and follow-up
✓ Shared work completed once
Less repetition for exhibitorsOne login, one Workspace and shared information submitted once
One operation for organisersBuild the common process once and add only the local differences
Correct city contextOnly relevant local content, tasks, contacts and dates are shown
Less manual follow-upDeadlines and reminders resolve automatically for each exhibitor
Easier for exhibitors. Easier for organisers.
One roadshow should not make exhibitors repeat themselves—or organisers rebuild the same event for every city.
For exhibitors, one connected Workspace replaces separate city portals, repeated forms and conflicting deadline emails. Shared information is completed once, while every local venue, contact, task and date still appears where it is relevant.
For organisers, the common roadshow process is configured once. XpoBay then combines each participant's assigned cities with their User Types and User Categories to deliver the right experience and automate the correct deadlines and follow-up.
- City-specific pages and content
- Location-specific forms and checklist tasks
- Different deadlines and reminder schedules
- Users assigned to one or several destinations
- Dynamic city information and contacts
- AI answers based on the relevant cities
One participant. Several destinations.
Exhibitors manage the whole roadshow without juggling city portals.
An exhibitor attending Dubai, London and Berlin does not receive three accounts or three portals. Their single Workspace combines shared roadshow work with the specific requirements of all three cities.
When one form is shared across several cities, the exhibitor completes it once. Its checklist deadline is automatically taken from the first roadshow city that applies to them. Someone attending Berlin only sees the same shared form with Berlin's deadline.
Explore Personalised Workspaces →Build once. Overlay by city.
Organisers build the roadshow once—not once for every city.
Shared pages, forms, files, checklist logic and emails can serve the entire roadshow. Organiser teams add only the local venue, dates, contacts, deadlines and requirements that change by destination.
That removes repeated setup, duplicated edits and separate tracking. The roadshow stays connected, while XpoBay applies only the city-specific information and work relevant to each exhibitor.
Explore Forms, Files & Checklists →Event-aware automation
Configure the city dates once. Let XpoBay resolve the right reminder schedule for each person.
A shared roadshow form can have a deadline for every city. XpoBay checks the cities assigned to each participant and applies the deadline for their first applicable destination.
The reminder journey follows that resolved deadline and stops when the shared form is completed. Organisers maintain one automation instead of separate city campaigns, while Berlin-only exhibitors never receive a Dubai deadline.
Explore Campaigns & Reminders →Deadline intelligence
The same shared form can carry the right deadline for every participant.
Jordan is exhibiting in Dubai, London and Berlin. Because Dubai is the first roadshow city assigned to Jordan, the shared artwork form appears in Jordan's checklist with the Dubai deadline of 12 August.
Priya is exhibiting only in Berlin. The very same form appears once in Priya's Workspace with the Berlin deadline of 8 September. Neither participant needs duplicate forms or separate city portals.
Explore Forms, Files & Checklists →
Massively simpler on both sides.
Less repetition for exhibitors. Less administration for organisers.
Exhibitors get one clear place to prepare across every destination. Organisers get one connected setup, one source of truth and automated city-aware deadlines and reminders.
Questions
Roadshow Workspace FAQ
Clear answers about one-Workspace roadshows, multi-city participants and deadline logic.
Is each roadshow city a separate event or portal?+
No. A roadshow is managed as one connected XpoBay event. Each participant receives one Workspace containing the shared roadshow information and the requirements relevant to their assigned cities.
Can one user participate in several roadshow cities?+
Yes. A participant can be assigned to one or several destinations. Their single Workspace combines the shared and city-specific content, forms, tasks, dates and instructions that apply to them.
How is the deadline chosen for a form shared across several cities?+
XpoBay applies the deadline associated with the first roadshow city that applies to that participant. A Dubai, London and Berlin participant therefore receives the Dubai deadline, while a Berlin-only participant receives the Berlin deadline for the same shared form.
Can some requirements still be specific to one city?+
Yes. Shared work can appear once across the roadshow, while city-specific pages, forms, files and checklist tasks appear only for participants assigned to that destination.
Can information be reused for the next roadshow edition?+
Yes. Eligible reusable forms can prefill a participant's latest relevant information, while the new edition's city assignments, deadlines and event-specific tasks begin fresh.
How does XpoBay make a roadshow easier for exhibitors?+
Exhibitors use one login and one Workspace, complete shared information once and automatically receive only the local content, actions and deadlines relevant to their assigned destinations.
How does XpoBay reduce roadshow administration for organisers?+
Organiser teams configure the shared roadshow process once, add only the details that differ by city and let XpoBay resolve participant visibility, checklist deadlines and reminder timing automatically from one connected Event Dashboard.
Can roadshows support multiple languages?+
Yes. Additional language versions can be enabled for supported content, forms and checklist tasks. Language and roadshow-city logic can work together inside the same Workspace.
Stop running the same roadshow once per city.
Make the whole roadshow easier to join—and dramatically easier to manage.
Give exhibitors one clear Workspace across every destination, while organiser teams build once, automate the local logic and see the entire roadshow from one connected operation.