XpoBay
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PRICING BUILT AROUND YOUR EVENT

A clear price for the XpoBay your event actually needs.

Every exhibition is different. XpoBay is priced for the event or portfolio you run—based on scale, users, capabilities and implementation—not an artificial software tier. We agree the scope first, then provide a clear proposal before you commit.

Get a clear quote → Book a demo
✓ Scope agreed first ✓ Clear event and user assumptions ✓ No hidden feature maze
THREE COMMON STARTING POINTS

Choose the model that looks most like your operation.

These are not fixed packages. They simply help us begin with the right event structure before tailoring the scope around your actual requirements.

Single event

One focused exhibition or trade event.

For organisers with one event, a defined participant audience and a clear operational workflow.

Tailored quote Based on your event, users and selected capabilities.
  • Exhibitors, speakers and/or sponsors
  • Forms, files, checklists and reminders
  • Branded Event Dashboard and personalised Workspaces
  • Optional promotional tools and integrations
Discuss a single event
Roadshow or series

Connected events with shared processes.

For roadshows, multi-city events and recurring event series that need consistency with local variation.

Tailored quote Structured around the shared model and each destination.
  • Reusable content, forms and event templates
  • City-specific dates, deadlines and reminders
  • Shared participant data where appropriate
  • Consolidated visibility for the organiser team
Discuss a roadshow
Event portfolio

Multiple events, brands, teams or integrations.

For larger organisers that need a repeatable operating model across a broader event portfolio.

Tailored quote Designed around scale, governance and implementation.
  • Multi-event configuration and reusable structures
  • Teammate access and organiser-side governance
  • APIs, website feeds and migration requirements
  • White labelling, custom domains and support
Discuss an event portfolio

The same XpoBay platform sits behind every proposal. We do not remove essential functionality to manufacture pricing tiers. Your proposal identifies the capabilities, scale and implementation needed for your operation.

WHAT SHAPES THE PRICE

We quote against the real operation.

  • 01
    Events and operating modelA single event, roadshow, recurring series or wider event portfolio.
  • 02
    Parent Users and Additional UsersThe participant volumes and collaboration model the event requires.
  • 03
    Selected capabilitiesThe workflows, automation, promotional tools and reporting you need.
  • 04
    Configuration and integrationsBranding, migration, APIs, website feeds and other technical requirements.
  • 05
    Implementation and supportThe onboarding, setup and ongoing support agreed for your team.
WHAT THE PROPOSAL SHOWS

A price you can understand and compare.

  • ✓
    Licensed capabilitiesExactly what XpoBay will provide for the agreed scope.
  • ✓
    Event and user assumptionsThe scale and volumes on which the proposal is based.
  • ✓
    Implementation responsibilitiesWhat XpoBay will configure and what information your team will provide.
  • ✓
    Support and optional additionsAny included support, optional capabilities and usage boundaries.
A SIMPLE PROCESS

Establish the fit. Define the scope. Receive the price.

We do not ask you to choose a package before we understand the event.

01

Establish the fit

Tell us what you run, who uses it and which operational problems create the most work.

02

Define the real scope

We map the required Workspaces, organiser workflows, integrations, branding and implementation.

03

Receive a clear proposal

You see the agreed capabilities, assumptions, responsibilities and cost before making a commitment.

QUESTIONS

Pricing FAQ

Clear answers without pretending every event is the same.

Why does XpoBay not publish one fixed price?+

A focused single exhibition and a complex international portfolio can differ significantly in user volume, workflows, branding, integrations and implementation. We therefore agree the scope first and provide an event-specific proposal rather than publishing a price that would be misleading for most organisers.

Can we begin with one event?+

Yes. XpoBay can be introduced for one exhibition or trade event and expanded later if your requirements grow.

Are these three options fixed packages?+

No. They are common operating models that help start the conversation. The final proposal is tailored around your events, participants, workflows and required capabilities.

Will the proposal explain what is included?+

Yes. It should clearly state the licensed capabilities, event and user assumptions, implementation responsibilities, support, optional additions and any relevant usage boundaries.

CLEAR SCOPE. CLEAR PRICE.

Tell us what you run.
We will make the price easy to understand.

Share an example event, typical user volume and the workflow you most want to simplify.

Get a clear quote → Book a demo