Enterprise Exhibitor Management Software
Operate at scale.
Keep complexity underneath.
Give organiser teams reusable event-type templates, controlled access, branding and technical flexibility across events—so new events can be launched in seconds without passing the complexity to everyday users.
Different organisations, audiences and event models—supported through the same adaptable platform.
Build each event type once. Launch the next event in seconds.
Enterprise portfolios often repeat proven formats across sectors, regions and brands. XpoBay can maintain a different template for each recurring event type, so organiser teams begin with the right structure instead of an empty system.
Create the new event from the relevant template, then change only what is specific to that edition—such as dates, venue, branding, audiences, deadlines and local content. The stable operating model is already in place.
- Separate templates for different event formats, sectors or brands.
- Reusable forms, checklists, content and communication structures.
- New events created in seconds instead of rebuilt from the beginning.
- Every resulting event retains its own Event Dashboard, users and reporting.
Your participants should experience your event—not the software behind it.
Apply the event identity across participant Workspaces, forms and communications. Selected enterprise deployments can extend that identity to approved custom-domain and branded-email arrangements.
The technology can sit quietly behind the relationship while every participant sees one coherent organiser or event brand.
- Event logos, colours, navigation, typography and visual assets.
- Approved custom-domain arrangements.
- Branded welcome emails, campaigns and reminders.
- Customised AI Assistant title and appearance.
Give every person the access their responsibility requires.
Enterprise events involve internal departments, agencies, venues, service providers and participant-side collaborators. They should not all share one administrator account—or see unrelated information.
Organiser-side Teammates can have full or restricted Event Dashboard access. Vendors can receive access to entries from specifically authorised forms. Participant-side Additional Users receive their own personalised Workspaces under a separate access model.
- Full or restricted Teammate access by function.
- Vendor access limited to authorised form entries.
- Separate Additional User Workspaces for participant-side contributors.
- No need to share passwords or expose unrelated event data.
Fit XpoBay into the systems already surrounding the event.
Use structured imports when they are the simplest route. Use authenticated API workflows to support approved user and event operations. Make selected profile information available through event-specific JSON or XML feeds for configured websites or show apps.
XpoBay works with your team to define the source of truth, the direction of each data flow and the boundary between systems—without implying open-ended or two-way synchronisation where it does not exist.
- User creation and approved event-data workflows.
- Bulk import and update using structured spreadsheets.
- Outbound JSON or XML publishing feeds.
- Clear ownership for each data field and process.
Support does not expire after launch.
XpoBay helps translate existing event processes into a clearer structure, configure the approved workflows and prepare organiser teams for launch. Ongoing support and consultation remain included at no additional charge for the life of the customer relationship—even though the objective is a dependable platform that rarely needs support.
Procurement documentation
Security, privacy, insurance and technical documentation can be supplied for the relevant review process.
Technical coordination
Custom domains, sending identity, authentication and integration requirements are configured with the appropriate technical teams.
Support without a meter running
Ongoing support and consultation are included at no additional charge for the life of the customer relationship.
Operational experience
XpoBay has been shaped by years of real organiser requirements rather than a simplified enterprise checklist.
Built around the organisation—not a single enterprise template.
A global corporate events business and an industry association operate in very different ways. Reuters Events and FBAA illustrate how XpoBay adapts to those distinct operating models while the wider customer base spans many other organiser structures, brands and event formats.
Nine years of XpoBay—and a repeatable operating model for a global events programme.
Reuters Events has used XpoBay since 2017—nine years as of 2026. In an earlier customer video, Chelsea reported running approximately 75–80 events a year on the platform, including virtual events during COVID. Today, more than 40 Reuters Events staff use XpoBay.
“XpoBay has really allowed us to develop a one-stop shop for our exhibitors.”
Chelsea · Deputy Head of Events · Reuters Events
Information and requests were spread across separate communications.
Participants did not always have one clear place to find event information, while collecting sponsor and exhibitor requirements created substantial manual administration.
Different templates for different event types.
Reuters Events can launch a new event from the relevant template in seconds rather than starting again. Proven forms, checklists, content and communication structures are ready, while the event-specific detail remains editable.
Scale without a support burden.
More than 40 Reuters Events staff use XpoBay, yet the team has not raised a support request in over six months. Support and consultation remain included whenever they are needed.
Corporate and association deployments in practice.
These selected participant-facing Workspaces show how the same enterprise foundation can support a corporate events portfolio and an association-led event programme while each organisation keeps its own identity firmly in front.
Reuters Events
A global corporate events business using a branded XpoBay Workspace to support repeatable sponsor and exhibitor preparation across a substantial annual programme.
FBAA
An industry association delivering its event community a branded participant Workspace through an FBAA-aligned portal domain.
Enterprise FAQ
Clear answers about event templates, white labelling, permissions, integrations, implementation and ongoing support.
Can we create templates for different event types?+
Can XpoBay support several event brands?+
Is there one portfolio dashboard containing every event?+
Can participant Workspaces use our own domain and email identity?+
Can different organiser team members have different access?+
Can XpoBay connect with our CRM, website or show app?+
Does XpoBay support roadshows, international events and hybrid delivery?+
Is implementation support available?+
What happens after launch if we need help?+
Bring enterprise control to every event—and keep it working year after year.
Show us the event types, brands, teams, systems and workflows behind your operation. We will show you how XpoBay can turn them into repeatable templates, controlled event processes and a dependable platform backed by ongoing support and consultation.