XpoBay Event Portal.

Simplify your Event PortalExhibitor ManualEvent Hub

and get more done with XpoBay.

At XpoBay, we love helping organisers like you to radically simplify events with an event portal that flexes to your exact needs.

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Trusted by some of the biggest names in the event business

All the help and tools you need for event success

Bringing together everything you need for a successful event can be mind boggling.

At XpoBay, we’re fanatical about helping you create an event portal that is incredibly easy for your teammates, exhibitors, speakers & sponsors — and you, of course.

Save countless hours…

…with the ability to create and manage every single aspect of your event portal yourself.

Eliminate stress…

…by ensuring every participant sees all the information they need, and nothing they don’t.

Put your event on autopilot…

…with reminders & checklists that automatically prompt each participant to complete their tasks.

Make life easier for everyone.

Make life easier for everyone.

Gone are the days of impossibly complicated exhibitor manuals.

With XpoBay, you can build everything yourself, onboard your exhibitors, and automate the collection of the info you need in one straightforward, intuitive space.

A powerful suite of features to radically simplify your event from every angle.

Intuitive portal builder

Detailed user management

Custom
forms

In-depth reporting

Automated reminders

Advanced email technology

Unique page creator

Salesforce integration

Seamless payment gateway

Exhibitor
tags

Variable content blocks

Email templates & campaigns

A powerful suite of features to radically simplify your event from every angle.

Intuitive portal builder

Detailed user management

Custom
forms

In-depth reporting

Automated reminders

Advanced email technology

Unique page creator

Salesforce integration

Seamless payment gateway

Exhibitor
tags

Variable content blocks

Email templates & campaigns

How it Works

Create your portal

We help you to set up a fully branded, radically simple event portal, no matter how complex your event is.

Onboard your participants

Invite your participants via built-in email templates. Each participant only sees 100% relevant content.

Switch on autopilot

Switch on automatic form reminders and let XpoBay reach out to each participant to collect all the data you need.

Do it all again next year!

Collaborate with the XpoBay team to continually improve processes, making future events easier and easier to manage.

Don’t take our word for it.

Check out what event organisers and participants from all over the world have to say about XpoBay.

Since we started using XpoBay our exhibitors have virtually stopped calling and emailing us with questions about the event!

Keir Duncan, We-Events

XpoBay saves us so much time & effort with our events that it’s like we’ve arrived at a whole new world!

Natalie Gaby, National Media

We have had the best response from exhibitors I have ever known with regards to logging in, using and completing the online manual!

Louise Binner, Talk2 Media & Events

CLICK TO FIND OUT WHAT USERS EXPERIENCE

BEFORE

  • Participants received a 100+ page PDF exhibitor manual full of general information
  • Event creators drew up enormous spreadsheets full of columns and rows for every single participant
  • Exhibitors, speakers, and sponsors struggled to keep track of the tasks they needed to complete
  • Organisers struggled to manage the full list of speakers, sponsors, and event-goers using multiple programs
  • Creating user accounts was a time-consuming and potentially insecure process
  • Managing outreach emails, content campaigns, and meeting deadlines required hours of busywork
  • Organisers needed to wait for their providers to create or update the necessary pages & forms

AFTER

  • Participants are prompted to sign up using smart forms and are only shown content relevant to them
  • Participant information can easily be collected, stored, and reused, with no complex spreadsheets required
  • Straightforward checklists make it obvious what needs to be done in order to complete the onboarding process
  • Organisers keep track of every single participant in one centralised, intuitive space, cutting down on time and stress
  • User creation is made radically simple with an API that keeps everyone’s data safe, all the time
  • Whipping up email campaigns is simple with beautiful templates and automated reminders to keep everyone on target
  • You can create all the content you need yourself, saving time and allowing you to run your event the way you need to

We’re fanatical about making life easier for Event OrganisersAV & Furniture providersVenue operatorsTicketing & Registration providersResellers

like you.

After all, simplicity is the ultimate sophistication (at least according to Leonardo DaVinci).

Ready to radically simplify even the most complex event?

REQUEST A DEMO

See how XpoBay helps keep your exhibitors happy.